Project Background
The Pueblo Chemical Agent-Destruction Pilot Plant (PCAPP) will safely destroy 2,611 tons of mustard agent in mortar rounds and artillery projectiles stored at the U.S. Army Pueblo Chemical Depot, approximately 25 miles from Pueblo, Colorado. Neutralization followed by biotreatment is the technology selected by the Department of Defense to destroy the Pueblo chemical weapons stockpile. PCAPP began the operations and munition destruction phase as of September 2016. Candidates for unescorted access to the Chemical Limited Area must successfully clear National Agency Check with Local Check. All employees are subject and agree to random drug and alcohol testing as a condition of employment. Must be physically fit for duty and be able to work safely at an operating plant. Eligible applicants must be a U.S. citizen and successfully go through a government screening process. Based on project goals and objectives, candidates established within the local community are desirable.
Role Overview
The Pueblo Chemical Agent-Destruction Pilot Plant (PCAPP) is seeking a Project Management Administrative Assistant in Pueblo, Colorado. This position will report to and receive day-to-day direction from the Project Management Lead Administrator. From a functional standpoint this position will report to the Office and Administrative Services Manager. This role performs a variety of administrative and/or clerical functions for the Project Management team. Principally, the position will be responsible for assisting in the administrative support to senior managers and working closely with other department administrators to provide backup coverage and vacation coverage as required.
This PCAPP position falls under the scope of the McNamara-O’Hara Service Contract Act of 1965 (SCA). The SCA requires PCAPP to provide employees with benefits and wages no less than the amounts the Department of Labor has established for the location and classification in which the employee will be working.
This is a long-term assignment with a 4/10s schedule. The work hours are from 6:30 AM–5:00 PM Tuesday–Friday. This position may require additional overtime hours as deemed necessary.
Principle Responsibilities:
This position’s responsibilities include, but are not limited to, the following:
- Assist managers and other personnel with day to day administrative and clerical activities.
- Maintain outlook calendars and coordinate meetings as necessary which may include maintaining distribution lists, correspondence templates, and schedules.
- Independently anticipate problems and changing priorities; alert manager and adjust to manager’s schedule and commitments accordingly.
- Gather and compile support data/documentation for meeting preparation.
- Prepare reports as required and distribute accordingly.
- Support department meetings with preparation of meeting materials, generation of meeting minutes, and tracking of department action items and assignments.
- Assist with meetings operating conference room computers, as necessary.
- Review the quality of deliverables to ensure that all documents conform to established standards and procedures.
- Interface with internal and external customers on a routine basis; interface with others in the resolution of questions or problems.
- Maintain the electronic and hard copy filing system of project documents or departmental documents (e.g., manuals, procedures, communications, or any other department‑specific materials).
- Assemble information (e.g., status reports) for manager and other department or project personnel, as requested.
- Provide general and technical support to project personnel.
- Arrange and track department training; maintain relevant corresponding records.
- Coordinate business travel
- Serve as delegate in expense reporting system, processing expense reports on behalf of department staff.
- Serve as a timecard proxy for department.
- Maintain and order offices supplies.
- Develop written desk guidelines as needed
- Perform quality control of scanned images and data entry.
- Extract reports and perform a variety of queries using standard office automation tools and the project ECMS (InfoWorks).
- Perform other duties as assigned by manager and/or as requested by other team members.
- Work overtime or adjust schedule on a short notice if necessary.
Basic Qualifications:
- Requires a high school diploma or equivalent
- In lieu of diploma, 5 years of progressive related experience is required.
- Must have the right to work and remain in the U.S. without sponsorship.
- Must be able to demonstrate intermediate skills using Microsoft Excel, Word, Outlook, and PowerPoint. A skills assessment will be administered to test proficiency.
- Must be able to demonstrate intermediate written and verbal communication skills—including grammar, punctuation, and the proper use of syntax. A skills assessment will be administered to test proficiency.
Minimum Qualifications:
- Demonstrated knowledge of administrative processes and procedures.
- Ability to prepare and distribute project correspondence.
- Ability to maintain and order standard office supplies.
- Skilled at maintaining multiple Outlook calendars and scheduling meetings.
- Ability to setup meetings, prepare materials, and produce meeting minutes.
- Ability to handle matters of a sensitive and confidential nature.
- Ability to extract, compile, and analyze data for correspondence and reports.
- Ability to review deliverables and monitor quality to ensure all documents conform to established standards and procedures.
- Must be proactive, use individual initiative, follow assignments through to completion, and be attentive to detail, quality of work products, and deadlines.
- Ability to perform multiple tasks and adapt to changing priorities.
- Skilled at data entry.
- Experience with InfoWorks or similar ECMS.
- Demonstrated ability to set up and maintain project or departmental filing systems and procedures.
- Excellent verbal and written communication skills.
- Excellent organizational skills.
- Strong interpersonal skills and proven record as a team player required.
- Ability to operate effectively in a fast-paced, high‑energy work environment.
- Flexibility to work overtime or adjust schedule on short notice, as required.
Preferred Qualifications:
- Ability to remain current with department technologies, techniques, and services relevant to area of responsibility, and to make recommendations for work process improvements, procedures, and practices.
- Previous administrative experience in executive level work environments.
- Knowledge of technical vocabularies and terminology common to engineering, construction, or operations environments.
This project is subject to the Army Regulation 50–6, Chemical Surety, which governs persons performing work under the Chemical Personnel Reliability Program (CPRP) and Unescorted Access Program (UAP). Depending on the work performed and the access granted, a government security investigation and other physical requirements (e.g., respirators) may be mandated. Eligibility to be placed in a CPRP or UAP position requires U.S. citizenship.